Staff Resources
Conference Room Reservations
Room calendars and reservation information for spaces managed by the Social Sciences Dean's Office.
Resources by Area
See below for links to School of Social Sciences' shared drives and other information by area.
Shared drives are open to members only; access with your UCSD Google account.
Academic Personnel
Finance
Concur Routing and Event Pre-Approval:
Use the Concur Event Quick Sheet to determine the appropriate Event Type, Business Purpose, and routing levels required:
| Payee | Fin Unit Approver | Dept Head Approver | Special Entertainment Approver |
| Chair/Program Director | Julia Ng | Natalie Wolfe | Nieves Rankin |
| MSO | Chair/Julia Ng | Chair/Natalie Wolfe | Nieves Rankin |
| All Others | Dept Fin U Approver | MSO/Chair | Nieves Rankin |
| backup for Dept Approvers | Julia Ng | Natalie Wolfe | Nieves Rankin |
Submit a request for pre-approval (via form) for events where one or both of these conditions may occur:
- Cost exceeds the per-person-maximum
- Participants include a spouse, partner, or family member
Refer to the Meal Maximums posted on Blink for current per person cost limits.
Obtaining Authority Approval for University Entertainment (Dept Head) forms:
- Authority Approval for University Entertainment forms to grant Department Chairs and DBOs the Department Head role, should be sent to aabo-fiscal@ucsd.edu for review and routing.
Travel Policy Exception Requests for Faculty Recruitment Candidates:
- Review eligibility and criteria guidelines for Dependent and Spousal Travel Policy Exceptions
- Prepare your request per Academic Affairs guidelines. Find required components and a template on the Academic Affairs Business Office website.
- Department Chairs submit requests to Nieves Rankin, Assistant Dean
- Nieves will forward endorsed requests to the EVC's Office for VC Approval
- Requests must be submitted prior to travel and the fully approved exception letter should be attached to the travel report
Financial Affairs Community of Practice (FACOP) Shared Drive
Human Resources
**EFFECTIVE FEBRUARY 19, 2025**
HIRING PAUSE EXCEPTION REQUESTS
Review EVCAA Guidance on the 2025 Hiring Pause, and submit exception requests through their form. Requests will route to the Dean's Office for approval.
For core-funded positions, please email a budget to the Dean's Office to be reviewed with submitted forms. We cannot approve core-funded position exception requests without a budget.
Attach approved exception requests to JDs requiring Dean's Office review, as well as all salary offer requests.
JDOnline Routing:
|
Routing Order |
|
|
|
Preparer |
X |
X |
|
HR Contact |
X |
X |
|
Position Supervisor |
X |
X |
|
Endorser: Dept MSO |
X |
X |
|
Endorser: Julia Ng |
X |
|
|
Endorser: Natalie Wolfe |
X |
|
|
Endorser: Nieves Rankin |
X |
|
|
Endorser: Mel Chiles |
X |
|
|
Submitter: Lucy Laguna |
X |
Staff Recruitment Offers:
Obtain Rate Approval for all Career staff and STE positionsForward the application package for your candidate and the title of the position to Julia Ng (backup routing: Natalie Wolfe).
Include your requested salary and justification (which should include salary analysis using the Equity Module), except for the following series:
- Academic Personnel
- Human Resources
- Financial Analyst
- Student Services Advising
For these series, the Dean's Office will complete the salary analysis using the application and the campus compensation models for the requested title.
Once rate is approved, route in HireOnline for official offer approval:
- Position Supervisor
- Dept MSO (if not already on routing)
- Endorser Julia Ng (backup Natalie Wolfe)
If rate is above mid-point/change on lateral transfer/other exceptional request, add:
- Endorser Natalie Wolfe
- Endorser Mel Chiles