Staff Resources

Conference Room Reservations

Room calendars and reservation information for spaces managed by the Social Sciences Dean's Office.

Resources by Area

See below for links to School of Social Sciences' shared drives and other information by area.
Shared drives are open to members only; access with your UCSD Google account.

Academic Personnel

AP Vault Shared Drive

Finance

Financial Affairs Community of Practice (FACOP) Shared Drive

Concur Routing:

Special Entertainment Approver: Route to Nieves Rankin
If payee is Chair/Program Director: Route to Julia Ng for Fin Unit Approver and Natalie Wolfe for Department Head Approver

Backup Financial Unit Approver: Route to Julia Ng
Backup Department Head Approver: Route to Natalie Wolfe

Authority Approval for University Entertainment (Dept Head) forms:

Authority Approval for University Entertainment forms to grant Department Chairs and DBOs the Department Head role, should be sent to aabo-fiscal@ucsd.edu for review and routing. AVC Marie Carter-Dubois is the EVC’s delegate for such requests; please include her name on the form prior to sending your request.

Travel Policy Exception Requests for Faculty Recruitment Candidates:

Review eligibility and criteria guidelines for Dependent and Spousal Travel Policy Exceptions
Prepare your request per Academic Affairs guidelines. Find required components and a template on the Academic Affairs Business Office website.
- Department Chairs submit requests to Nieves Rankin, Assistant Dean
- Nieves will forward endorsed requests to the EVC's Office for VC Approval
- Requests must be submitted prior to travel and the fully approved exception letter should be attached to the travel report

Human Resources

Human Resources Community of Practice Shared Drive

JDOnline Routing:

Routing Order	Minor Updates Only, No Title Review	Recruit/Replace Same Title New Position Reclass Add/Remove Supervisor Designation
Preparer	X	X
HR Contact (if different from preparer)	X	X
Position Supervisor	X	X
Endorser: Dept MSO (if not already included in 1-3)	X	X
Endorser: Julia Ng		X
Endorser: Natalie Wolfe		X
Endorser: Nieves Rankin		X
Endorser: Mel Chiles		X
Submitter: Lucy Laguna		X

Request to Recruit Staff and STE Positions:

**EFFECTIVE FEBRUARY 19, 2025**

HIRING PAUSE EXCEPTION REQUESTS

Review EVCAA Guidance on the 2025 Hiring Pause, and submit exception requests through their form. Requests will route to the Dean's Office for approval.

For core-funded positions, please email a budget to the Dean's Office to be reviewed with submitted forms. We cannot approve core-funded position exception requests without a budget.

Staff Recruitment Offers:

Obtain Rate Approval for all Career staff and STE positions

Forward the application package for your candidate and the title of the position to Julia Ng (backup routing: Natalie Wolfe).

Include your requested salary and justification (which should include salary analysis using the Equity Module), except for the following series:

Academic Personnel
Human Resources
Financial Analyst
Student Services Advising

For these series, the Dean's Office will complete the salary analysis using the application and the campus compensation models for the requested title.

Once rate is approved, route in HireOnline for official offer approval:

Position Supervisor
Dept MSO (if not already on routing)
Endorser Julia Ng (backup Natalie Wolfe)

If rate is above mid-point/change on lateral transfer/other exceptional request, add:

Endorser Natalie Wolfe
Endorser Mel Chiles

Student Affairs

Student Affairs Community of Practice (SACOP)