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Room Reservations

Notice

  • At this time, rooms can only be reserved by Social Sciences units for administrative use and research meetings.

  • Room usage hours are 8:00 a.m. to 4:30 p.m., Monday through Friday. Access for weekend and after-hours use can be arranged, please allow additional lead time.

  • Events involving alcohol must adhere fully to UC San Diego Alcohol Policy (with required approval forms signed/submitted in advance per the policy).

  • Events must comply with campus COVID-19 safety requirements at time of event. These guidelines change frequently and you are responsible for staying up-to-date and in compliance.

Policies and Procedures

  • Reservation requests must be submitted via our request form to ensure all required information is captured.
  • Scheduling for each new quarter opens up on the first day of the quarter prior to the one being scheduled, and no sooner. For example, the Winter 2021 quarter is not available for booking until the first day of the Fall 2021 quarter. This is to keep availability and access to the rooms open and fair.
  • A Project-Task is required at the time the reservation is made, along with contact information for the staff member responsible for the reservation. The Project-Task will only be charged if there are violations to the meeting space policies and procedures. This individual is responsible for ensuring all guidelines are followed, and will be contacted directly when there are violations, problems or complaints.
  • Room must be completely reset and cleaned before you leave so that it is ready for the next meeting. Failure to do so will result in a facilities’ charge, estimated at $50.  Charges will also result from equipment losses or room damages.
  • Please see the individual conference room availability calendars for the space that you would like to reserve.
  • You must include at least 30 minutes setup and breakdown time to ensure that you do not delay the next meeting. 
  • You are responsible for arranging A/V assistance from campus AVES, if needed. Note that AVES requires at least 2 weeks advance notice.
  • If room equipment is broken, contact sscfhelp@ad.ucsd.edu.
  • Rooms are reserved on a first come, first serve basis.
  • Occasionally, we may need to reschedule a reservation. In the event this occurs, the original requestor will be emailed.
  • You cannot use a room without a reservation. If you are using the room during someone's scheduled time, you will be asked to leave promptly.
  • Social Sciences conference rooms are not intended to accommodate on-going formal, instructional coursework.
  • Violations of the guidelines above may result in loss of future use privileges and/or charges.

Small Conference Room, Public Engagement Building 520 (conference table with 24 seats)

  • Standard Configuration: conference table with 24 seats
  • Equipment: 2 TV screens, 2 Whiteboards, 1 Projector, retractible screen, 2 video input "cubby's" with HDMI and USB-C connections
  • View availability (subject to change: may not reflect pending requests)
  • Map to the Public Engagement Building, located in the North Torrey Pines Living and Learning Neighborhood/Ridge Walk Academic Complex

Large Conference Room, Public Engagement Building 721 (60 seats with desks)

  • Standard Configuration: 60 seats with desks
  • Equipment: 2 TV screens and 2 white boards, 1 Projector and drop down screen, HDMI and USB-C inputs
  • View availability (subject to change: may not reflect pending requests)
  • Map to the Public Engagement Building, located in the North Torrey Pines Living and Learning Neighborhood/Ridge Walk Academic Complex

7th Floor Galley Kitchen, Public Engagement Building 720

7th Floor Terrace, Public Engagement Building (outdoor patio)

Dean's Conference Room, Public Engagement Building 906 (conference table with 20 seats)

  • Standard Configuration: conference table with 20 seats
  • Equipment: 2 TV screens, 2 white boards, 2 Owls, 1 Mac Mini
  • View availability (subject to change: may not reflect pending requests)
  • Map to the Public Engagement Building, located in the North Torrey Pines Living and Learning Neighborhood/Ridge Walk Academic Complex

Elman Conference Room, Social Sciences Building 107 (hollow square with 30 seats)

Dean's Suite Conference Room, Social Sciences Building 506 (conference table with 10 seats)